Frequently asked questions
If a European exporter sells goods to a customer outside the EU, and the final delivery address is outside of the EU, the exporter has the right to sell without VAT.
The exporter has to prove to local tax authorities that they have the right to sell without VAT and must add a copy of the export declaration or exit confirmation document issued by European customs to their bookkeeping (Some European customs authorities do not issue a separate exit confirmation document). There are also many other reasons why customs authorities want exporters to do an export declaration (export control, statistics etc.).
The transport company has to ensure that it has the export document to cross the EU border.
You can indicate FI542300 (Nuijamaa). At this moment, Finnish customs accepts export declarations with exit points indicated for other countries. We kindly ask you to indicate some of Finnish exit points because this saves time for both us and the customs authorities. If a Finnish exit point is not indicated in the export declaration, customs authorities have to download information from the common European database. Sometimes there are technical problems with this process and the shipment is stopped.
The usual exit points in Finland are: FI542300 (Nuijamaa), FI499300 (Vaalimaa), FI556100 (Imatra), FI015300 (Helsinki-Vantaa airport)
A T1 is a transit document used to transport goods from the customs office at the place of departure to the customs office at the destination without paying customs duties and taxes within the territories of the countries included in the transit agreement.
Examples of when a T1 document is used.
A shipment sent from the United States to Finland arriving by air at Helsinki-Vantaa airport. If the Finnish consignee is not ready for import clearance, we issue a T1 and collect the shipment from the airport and keep it at our customs bonded warehouse. The customs bonded warehouse closes the T1 document.
A shipment sent from China arriving by sea in Finland at the port of Helsinki where the final consignee is in Russia. We collect the shipment by truck and make a T1 document that is for the Finnish-Russian border. Customs authorities close the T1 document at the border.
A shipment sent from Russia to Germany by road. We do all of the export formalities in Russia and issue a T1 at the Finnish-Russian border. The T1 indicates a customs office destination in Germany. In Germany, your forwarder (or our partner) can close the T1 document and can do all import formalities.
Our VAT number is: FI23199454 but please read the information below!
European companies selling goods to the Russian market commonly misunderstand indirect export. A typical mistake is: "if we send goods to Finland, we must indicate the consignee's VAT number". In fact companies send/sell goods to Russia, but the shipment goes via our consolidation warehouse in Finland. So it's not intra-community supply! For such deliveries the official term is indirect export. Please read more in English here
What should we do if we send goods to Russia via Finland? Your solution is a normal export declaration. A closed export declaration proves to your tax authorities that the goods passed the EU border and that you have the right to sell them without VAT.
Please note that our company F1 Express Oy is not a trading company. We only offer logistics services. We only buy goods for our company needs, not for resale. Only our service and goods suppliers receive payments from our Finnish bank account. The payee is F1 Express Oy.
Please note that we receive regular information about companies that indicated sales to our VAT number. We send every illegal use of our VAT number to the Finnish tax authorities!
With a final destination in Finland
From EU countries
For individuals - no (customs authority policy)
For business - no (we do not have excise warehouse rights)
From non EU countries - only for business customers
Please contact us first. We have to ensure that your customer understands imports expenses. We can also deliver alcoholic beverages to a business consignor’s used excise warehouse.
With a final destination in Russia
If you are sending from an EU country, you can only send alcoholic beverages to our terminals under proper export procedure (with export declaration based on excise declaration).
Because of customs authority policy, please note that we cannot receive alcoholic beverages without the proper export procedure, even if you are sending it to an individual person.
From Finland to your country
In Finland we have well-known alcohol brands and many small brands that are not widely known in the world. We ship alcoholic beverages and we would be happy if you trust us with your delivery.
We can offer:
• direct delivery by road
• consolidation delivery by road
• consolidation delivery by sea
• full container transport by sea
• transport by AIR
We can attach your country’s excise marks if necessary or we can attach other labels on the boxes or bottles. We can repack your shipment in better carton boxes if needed.
We can take care of the necessary export documents for your Finnish supplier.
European customs legislation does not allow the delivery of export goods on irregular vessels. This type of shipment is not considered to be normal European freight (status C) if the shipment’s final destination is outside of the EU. The export declaration closes in the port of departure and the shipment arrives in Finland under T1 status. This situation typically happens with a shipment going from Great Britain and Ireland to a final destination in Russia. For the end consignee, this status change creates some additional transit costs.
What to do to avoid it?
Please ask us to organize delivery from Great Britain or Ireland or ask your transport company if they can deliver goods in C-status.
You have bought goods from the American company without VAT. The American company has bought goods without VAT from their Italian supplier. The Italian supplier has sold goods without VAT and needs confirmation that the goods passed the EU border. To accomplish this, the Italian supplier has to indicate the following on the invoice for the buyer: American company, for final delivery address - final consignee in Russia. The export declaration should be made based on the Italian exporter’s invoice.
Many companies in Switzerland can be in the same situation. But please note: some European countries are registered as VAT responsible. This means that it is possible that the company and goods in question are considered to be intra-community supply. Our tax specialist will ensure that the export participants understand the export sales policy and make sure that no part of the supply chain will be in trouble with local tax or customs authorities.
Postal code and city
Business hours (including the days that you are open)
Contact person’s phone
Contact person’s e-mail
Indicate how the consignor will recognize the shipment (i.e. packing number, invoice number or any another reference that we can connect to the collection process). If possible, please indicate additional contact persons and contact phone numbers.
Information about shipment
Dimensions and weight for each transport pc
Please ensure that you will provide the right address for collection. Usually, the supplier has a separate address for their office and their warehouse. Before making an order, please ensure that the supplier is ready to release the goods (payments etc.).
For a shipment with a final destination in Russia
Please note: if the end consignor is in Russia, we often collect the goods first at our consolidation warehouse in Finland. If you are going to issue the export declaration by yourself or through your local forwarder, please indicate the exit point FI542300 (Nuijamaa).